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Personal data of candidates are used by the HKEAA and the Examination Board for delivery of examination and assessment services. Whether you provide the requested personal data is voluntary. However, if you fail to provide all the data, or if any of the data are inaccurate or incomplete, the HKEAA and the Examination Board may not be able to accept your entry or provide all or part of the examination and assessment services. The personal data submitted may also be used for:
(1) assisting tertiary institutions and other government / public organizations in their admissions processes;
(2) assisting tertiary institutions and other government / public organizations in respect of their requests for information in granting scholarships;
(3) assisting tertiary institutions and other government / public organizations to confirm the candidates’ eligibility for financial assistance or other forms of subsidization, in which case, the necessary personal data of the candidates may have to be disclosed to the concerned organizations for verification;
(4) certifying candidates’ examination results in response to legitimate requests;
(5) processing any refund or payment in relation to the examination;
(6) conducting educational research and analysis in an anonymous format in which the identities of candidates are not traceable; and
(7) marketing the services and products of the Examination Board (including examination services, courses, events, publications, and other examination materials or resources) subject to the consent of candidates.*
The HKEAA and the Examination Board may also transfer the personal data of candidates between them and to third parties for use for the above purpose or other directly related purposes, whether in or outside Hong Kong, including government / public organizations, regulatory bodies, schools and educational institutions, banks (for processing refund or payment), and service providers / personnel providing various administrative or technical services to facilitate the delivery of the examination and assessment services including but not limited to data punching, registration process, verification of identity, dispatch of examination documents, and the capture, disposal or other processing of data.
In compliance with the Personal Data (Privacy) Ordinance, access to all personal data will be made available, on payment of a fee, to anyone who can establish his / her right to be informed of such data as are retained by the HKEAA. Please also note that candidates’ personal data / correspondence / other information received by the HKEAA may be referred to the Examination Board concerned for delivery of examination and assessment services and for any of the abovementioned purposes or other directly related purposes. In general, upon completion of an examination or examination series and all the connecting examination services, the HKEAA will transfer all such data to the Examination Board who will then assume full control of such data. By then, candidates should approach the Examination Board direct for their personal data / information handling policies if necessary.
*If you have given consent but wish to withdraw your consent for your personal data to be used for this purpose, please send a letter of request to the HKEAA.
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