Teachers should keep a minimum of six individual presentation samples and six group interaction samples of student performance, including two high-performing, two mid-performing, and two low-performing samples. These samples will be required to be submitted to the HKEAA at the end of S6. Additionally, school coordinators should select nine clips from these samples to bring to the inter-school sharing sessions, which take place at the end of S6. It is recommended for teachers to retain as many samples as possible for feedback and for ensuring consistency within the school’s assessment standards.

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Schools are required to keep a proper record of the following until the end of the examination cycle, which normally means the completion of the appeal process after the release of public exam results:

- SBA assessment tasks and activities administered;
- students’ SBA marks and relevant assessment records; and
- documentation of any special or irregularity cases and the actions taken.

The keeping of a proper record of assessment will enable another teacher to take over from a predecessor who leaves the school during the course. To ensure a smooth handover of SBA duties to the succeeding teacher, schools are expected to arrange for the leaving teacher to hand over the relevant mark records and documents to the panel head (or other responsible person in the school).

Schools are encouraged to keep samples of students’ performance at different levels as archive material, which may be useful for future reference as well as maintaining assessment standards across years. The HKEAA will conduct sample inspections of schools’ records, including the video recordings, assessment records and class records. Schools should ensure that these records are available for inspection or audit by personnel appointed by the HKEAA.

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